Common Grazings Committees: Proxy Votes

There may be times when a proxy vote will be allowed at a Grazings Committee meeting. A proxy vote is when you give someone else the legal authority to cast a vote on your behalf because you are unable to attend the meeting yourself.

Important: Before you give a proxy vote notice to your Grazings Committee chair, check with your regulations that you are able to have a proxy vote. Some Common Grazings regulations will not allow proxy voting.

There is specific wording that you must use to give notification for your proxy vote.

Proxy Agreement
Shareholder’s name:
Main Croft Address:
As a shareholder in the (name)………………………………………Common Grazings,
I wish to nominate (name)…………………………………………………………………
of (address)
…………………………………………………………………………………………………
…………………………………………………………………………………………………
to represent me and my shareholder vote at the (meeting type)………………………
held on the (date)………..

For appointment meetings only
Should the above meeting decide that I am to be appointed as a member of the
grazings committee, I (name)……………………………………………….. hereby give
my agreement that I will serve on the appointed committee for the agreed term of
office.
Signed _______________________
Date _________________________

Note: This proxy should be handed to the Chair at the start of the meeting, detailed
in the meeting minute and retained within the records for the period detailed within
the regulations.

You can download a copy of this proforma by clicking on the button below: